Board Minutes/Resolutions for Charities: Charitable Company

Yes. Trustees of a charitable company are also its directors, so the Companies Act duty to minute directors' proceedings applies, and minutes must be kept for ten years. That sits on top of the Charity Commission's expectation that every charity records trustee decisions. The templates here include standard meeting minutes for CCLBG trustees plus decision-specific versions, policy adoption, UK GDPR compliance and business continuity approval, so the record matches the decision.

Usually yes, if your articles permit it, and for trustee board decisions the standard position is that a written resolution needs the agreement of all the trustees eligible to vote. It suits routine or urgent single-issue decisions, adopting a policy or approving a document between meetings. Contentious matters still belong in a meeting where discussion is minuted. The Trustees' Approval by Written Resolution template here is drafted for charitable companies.

Because a trustee of a charitable company is a company director, and directors must verify their identity with Companies House, mandatory for new appointments since 18 November 2025. A new trustee of a CCLBG should verify before or at appointment, and the appointment cannot properly proceed without it. The Board Minutes for appointing a new CCLBG trustee here are drafted identity verification compliant, prompting the check at the right moment.

Yes, if your articles allow, and most do. Delegation must be recorded: a minute appointing the committee with its terms of reference and membership, or a minute delegating signing authority with its limits. Two constraints matter: trustees retain collective responsibility for what they delegate, and some decisions, such as matters the articles reserve to the board, cannot be passed down. The committee appointment and delegation of signing authority minutes here capture both.