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Free Web App Terms of Use Template

Web App Terms and Conditions (Free Web Apps)


If you wish to use this document in a scenario that involves personal data, you may wish to amend it. To assist in such alterations, standard clauses for data protection and data processing are available in our UK GDPR & Data Protection Group. As with any alterations to documents, great care should be taken.


Once the sole domain of software, the desktop is rapidly losing ground to the browser as web-based applications or “web apps” continue to gain popularity. Being accessible from anywhere that has an internet connection, and on a wide range of different devices and platforms, web apps offer a number of advantages over and above software installed on an individual device.

These Web App Terms and Conditions have been designed for use with free web apps (and may also be adapted for use with portions of premium web apps which may offer partial free functionality). The terms are sufficiently flexible and open to enable this template to be used with a broad variety of different types of web application.

Very similar to website terms and conditions, the provisions of this document establish the relationship between the operator of a web app and their users, governing users’ conduct and use of the service and addressing key areas such as intellectual property rights (and, most importantly, the retention by users of the IP rights in their user content), acceptable usage, legal rights, liability, privacy and data protection.

A consumer-friendly approach has been taken to the drafting of this template, aimed at making its terms understandable and accessible to consumers. It can also be used with business users, however, and where different provisions apply to business users and consumer users, this is made clear in the text.

An alternative version of these terms and conditions designed for use with subscription-based web apps is also available and can be accessed here.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.


These Web App Terms and Conditions for Free Web Apps contain the following clauses:

1. Definitions and Interpretation
2. Information About Us
3. Access to Our Web App
4. Accounts
5. Our Intellectual Property Rights and Licence
6. Links to Our Web App
7. Links to Other Content
8. User Content
9. Intellectual Property Rights and User Content
10. Acceptable Usage Policy
11. Advertising
12. Disclaimers
13. Our Liability
14. Viruses, Malware and Security
15. Privacy and Cookies
16. Data Protection
17. Communications from Us
18. Other Important Terms
19. Changes to these Terms and Conditions
20. Contacting Us
21. Law and Jurisdiction


This Web App Terms and Conditions template is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Once you have purchased access to the appropriate document folder click on the “Download Document” link below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

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