Fit and Proper Persons (Charity or CASC)

Guidance Note: Fit and Proper Persons (Trustees and Managers)


This Guidance Note: Fit and Proper Persons (Trustees and Managers) explains why all charities and Community Amateur Sports Clubs (CASCs) should routinely obtain from all “managers” a suitable “fit and proper person” declaration. “Manager” includes any trustee, director, or any employee who has general control and management over the running of the charity or over application of its assets (e.g. expenditure of funds).

We have also included a suitable form of declaration in this subfolder for that purpose - the Declaration for Fit and Proper Persons (Trustees and Managers). That form is the Model form published by HM Revenue & Customs (HMRC) for use by any charity or CASC (whether or not it is registered with the Charity Commission).

This Guidance Note: Fit and Proper Persons (Trustees and Managers) in particular explains why trustees and other managers of charities or CASCs need to be “fit and proper persons”, why we recommend use of the HMRC Model Form rather than using any other form or procedure, and how to use that HMRC Model Form.

The Guidance Note also includes the full text of HMRC's Helpsheet for trustees and other managers which accompanies HMRC's Model Form so that you can give a copy of the Helpsheet and the Model Form to each of your charity or CASC trustees or other managers.

Crown copyright in the HMRC Helpsheet and the Model Declaration is hereby acknowledged.

We recommend that you read all of the contents of this Guidance Note before appointing any charity or CASC trustee or other manager and before using the Model Form or any other form of declaration.

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