Charity Trustees: CCLBG
Charity Trustees: CCLBG
- Letter – Declaration of Trustee’s/Director’s Interest in Proposed Transaction (Charitable Company Limited By Guarantee)
- Register of Directors (Trustees) for Company Limited by Guarantee (Charity)
- Register of Residential Addresses of Directors (Trustees) of Private Charitable Company Limited By Guarantee
- Consent of Director to Act (Trustee/Director of Charity Company Limited by Guarantee)
- Resignation of Trustee/Director of Charitable Company Limited By Guarantee
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Frequently Asked Questions
A trustee of our charitable company has an interest in a proposed contract. What is the formal procedure?
Before the charity enters the transaction, the trustee must declare the nature and extent of the interest to the other trustees, that is a statutory director duty, and a written declaration letter is the cleanest way to do it. The unconflicted trustees then decide how to proceed under your articles and conflicts policy, minute the handling and enter the interest in the register of interests. The declaration letter and register templates are in this sub-folder.
Do we still need to keep registers of our trustees and their home addresses?
Not as statutory registers: since 18 November 2025 the duties to keep local registers of directors and their residential addresses were abolished and the Companies House record is definitive. Many charitable companies sensibly keep the same information as internal records, for accuracy checking, regulator queries and continuity, which is how the register templates here are now best used. What remains mandatory is notifying Companies House of changes within 14 days.
Why does a new trustee of a charitable company sign a consent to act?
Two reasons. Companies House requires the appointment notification to include a statement that the person has consented to act, so you need their consent evidenced before filing. And the signed consent protects the charity if the appointment is later disputed, it shows the trustee knowingly took on the role. Pair it with the eligibility and fit and proper declarations for a complete appointment file. The consent to act template here is drafted for CCLBG trustees.
How does a trustee properly resign from a charitable company?
By written notice in line with the articles, usually to the chair or the registered office, after which the company files the termination with Companies House within 14 days. Before accepting, check the resignation does not drop you below your articles' minimum number of trustees or leave quorum impossible; recruit first if it would. Update the Charity Commission record too. The resignation letter here covers the notice, and the forms sub-folder under Charity Administration has the filing.