Appointments and Resignations: Corporate Charities
Use this section when a trustee or company secretary joins or leaves a charity that is a corporate body: a charitable company limited by guarantee or a charitable incorporated organisation (CIO). It contains the internal paperwork that records the appointment or resignation. It does not contain the forms filed at Companies House, which are in the Companies House Forms for Charitable Companies section.
How is a trustee of a charitable company appointed?
A new trustee of a charitable company is also a new director, so the appointment should be properly recorded and the trustee's consent obtained. The Board Minutes Appointment New Trustee of CCLBG (Identity Verification Compliant) and the Written Resolution Appointment of New Trustee of CCLBG (Identity Verification Compliant) record the decision to appoint, whether taken at a meeting or in writing and take account of the Companies House identity verification requirements that apply to company directors. The Consent of Director to Act (Trustee/Director of Charity Company Limited by Guarantee) records the new trustee's agreement to act.
How does a trustee or secretary resign?
The Resignation of Trustee/Director of Charitable Company Limited By Guarantee and the Resignation of Trustee of a CIO are letters of resignation for the two corporate forms. The Letter of Resignation – Secretary of CCLBG is for a company secretary standing down.
Before appointing anyone, check that they are eligible and suitable using the documents in the Trustee Role, Eligibility and Fitness section. If the charity is unincorporated, appointments and retirements are dealt with under its constitution or trust deed rather than by these documents.
- Written Resolution Appointment of New Trustee of CCLBG (Identity Verification Compliant)
- Letter of Resignation – Secretary of CCLBG
- Consent of Director to Act (Trustee/Director of Charity Company Limited by Guarantee)
- Board Minutes Appointment New Trustee of CCLBG (Identity Verification Compliant)
- Resignation of Trustee of a CIO
- Resignation of Trustee/Director of Charitable Company Limited By Guarantee
Appointments and Resignations: Corporate Charities is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.
Frequently Asked Questions
Accept the resignation, notify Companies House within 14 days of the termination and update your records. A private charitable company is not required to replace the secretary, the trustees simply absorb the duties, though check your articles do not mandate the role. This section includes the secretary's resignation letter and the Companies House Forms for Charitable Companies section covers the Companies House termination notice.
By notice under the constitution, typically written notice to the CIO, taking effect per its terms. Update the register of trustees and the list of current trustees, check you still meet your constitution's minimum trustee number and inform the Charity Commission through its trustee update service or the next annual return. There is no Companies House filing because a CIO is not a company. The Resignation of Trustee of a CIO template covers the notice.