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Letter arranging a meeting to discuss long COVID

EMP.LCOV.03

This Letter Inviting Employee to Meeting to Discuss Long COVID should be used to invite an employee to attend a meeting when an employee has been diagnosed with long COVID or is/has been absent on sick leave because of Long COVID. The purpose of the meeting is to discuss the employee’s state of health and any reasonable adjustments which could support the employee in the workplace or assist with their return to work, e.g. reduced working fewer hours or carrying out different duties for an agreed period of time. 

If the employer has received medical evidence in respect of the employee e.g. from the employee’s GP or from an Occupational Health Adviser, this should be discussed at the meeting and the employee given the chance to comment.

This template letter sets out the issues to be considered at the meeting, which will enable the employee to prepare for the meeting in advance and assist the employer in showing that it has followed a fair procedure.

This letter gives the employee the right to be accompanied to the meeting. This is not a legal right but is good practice and, again, assists in demonstrating that the employer has followed a fair procedure. See Guidance Notes For Employers: Sickness And Absence At Work for more information.

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