Stock Transfer (or Share Transfer) Form

The Stock Transfer Form is used to record the transfer of shares from one shareholder to another. The form was revised in April 2012 to include the additional stamp duty certificate on the reverse side. The first stamp duty certificate may be completed where the value of the transaction is £1000 or less; the second stamp duty certificate should be completed where the transaction is otherwise exempt from stamp duty (or the consideration given is not chargeable consideration).

The Stock Transfer Form has a set of notes attached, to help the user to complete the form. If you are a company secretary or administrator within the company, you may like to refer to: How to Transfer Shares within a Private Company.

This form shows the number and type of shares, the price and the name of the transferee (or buyer).

The form must be signed by the transferor (seller) and the stamp duty payable (if applicable) on the transfer of shares must be paid. Are there are any restrictions on the transfer of shares?

1. If the company is governed by Table A, the Articles of Association will allow the Board to refuse to register a share transfer unless that transfer of shares is (i) accompanied by the share certificate, (ii) it covers not more than one class of shares and (iii) is not in favour of more than four transferees.

2. If the company is governed by the Model Articles or similar, the directors may refuse to register a share transfer at their discretion. If they do so, the instrument of transfer must be returned to the transferee with a notice of refusal.

A share transfer does not need to be notified to Companies House, but the annual return must contain a list of shareholders at the time the annual return is filed and will show transfers of shares in the year in question.

The Register of Members should be updated.

This template is in fixed field format. Simply press TAB to jump from one field to the next and SHIFT + TAB to go back. Alternatively, use the mouse to click from one field to the next.

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This document can also be found in Company & Asset Sale, in the Share Sale Documents Subfolder, entitled Stock/Share Transfer Form.