Letter Declining An Employee’s Request For Annual Leave

This Letter Declining An Employee’s Request For Annual Leave is used where an employee has requested annual leave but the employer needs to refuse the request for a valid reason.

Reasons for refusal may include the employee having insufficient leave remaining or other employees already being approved for leave during the same period so that further absence cannot be accommodated.

When to Use This Annual Leave Refusal Letter

Use this letter where an employee’s annual leave request cannot be approved and the employer needs to confirm that decision in writing.

Employers may refuse a request for annual leave, provided that the notice given is at least equivalent to the length of the holiday requested.

What the Letter Covers

The letter explains that the request has been declined and asks the employee whether they would like to request alternative dates instead.

Unauthorised Annual Leave

If the employee takes annual leave on dates that have not been authorised, the absence would be unpaid and treated as a serious disciplinary matter when the employee returns.

Letter Declining An Employee’s Request For Annual Leave is part of Employment. Just £38.50 + VAT provides unlimited downloads from Employment for 1 year.