Letter Designating Holiday For An Employee Who Has Not Taken Full Annual Leave Entitlement

This Letter Designating Holiday For An Employee Who Has Not Taken Full Annual Leave Entitlement is used where an employer needs to require an employee with outstanding holiday entitlement to take annual leave on specified dates.

When to Use This Holiday Designation Letter

Use this letter where an employee has not taken all of their annual leave entitlement and the employer wants to direct them to take a period of holiday between certain dates.

Employer Right to Require Annual Leave

The Working Time Regulations provide workers with 5.6 weeks’ paid annual leave and allow employers to designate days on which workers must take some or all of their statutory holiday.

The employer must give advance notice of at least twice the length of the period of leave the employee is required to take. For example, two weeks’ notice should be given if the employee is required to take one week’s annual leave.

Statutory Leave and Carry-Over Position

Employees must take four weeks’ statutory leave in the year in which it arises, although some or all of the additional statutory holiday entitlement can be carried over and must then be used in the following leave year.

This letter includes optional clauses to reflect whether the employer requires employees to carry over leave or use it in the leave year in which it accrues.

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