Expenses are an important part of running a business. Enabling employees to claim for business expenses whilst setting reasonable limits is a key element of managing costs. Whilst all such expenditure should be subject to careful approval processes, a useful foundation which will reduce costs both in terms of time and money is an expenses policy.
This Business Expenses Policy, which is available both here in the Business folder and in the Employment folder, has been designed for use by a broad range of businesses and addresses a number of key areas including travel (both foreign and domestic), accommodation, subsistence, and entertainment and hospitality.
The latter area is of particular importance in light of the new Bribery Act which demands great care in the area of hospitality. The terms of this policy tie in with both the Hospitality & Gifts Policy and the Anti-Bribery Policy, requiring employees to keep hospitality spending to a reasonable level and to ensure that it is for valid business reasons.
Additional flexibility has been built into this policy by way of optional elements which allow businesses to decide whether or not they will reimburse certain expenses. In certain areas you may also wish to add further expenses which can be claimed.
Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.
This Business Expenses Policy contains the following sections:
3. Rail Travel Expenses
4. Air Travel Expenses
5. Car Travel Expenses
6. Accommodation Expenses
7. Entertainment and Hospitality Expenses
8. Training Expenses
9. Membership of Professional Bodies and Associations
10. Personal Expenditure for Work Purposes
11. Claiming Expenses
This template is duplicated in the Employment folder in the Employment Policies and HR Forms group, in Bribery Act Documents.
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