Guidance and New Template Minutes for a Regular Ordinary Meeting of the Board

Effective minute taking is an essential part of corporate administration. Section 248 of the Companies Act 2006 requires minutes of board meetings to be taken and kept for at least 10 years. This is also reinforced by Article 15 of the model articles for private limited companies.

This month we have added a useful new guidance note for customers in relation to the legal requirements, responsibility and purpose of board minutes as well as their style and content. This aims to complement and set in context our wide range of template board minutes.

As most of our board minutes are drafted to reflect the proceedings at a board meeting to recommend or approve a specific corporate process, e.g. the recommendation and declaration of dividends to shareholders, the issuing of shares etc; we have also this month added a new generic template to cover the proceedings at an ordinary regular meeting of the board that may take place monthly or quarterly to discuss matters of day to day management. This may cover the company’s current activities and performance, its future outlook and sales/marketing initiatives etc.

This will be of interest to company secretaries, directors and company administrators.