Licence to Occupy a Room on a Part Time basis

Licence to Occupy a Room in the Landlord’s Home (Part Time)

PROP.RES.42

This Licence to Occupy a Room in the Landlord’s Home (Part Time) should be used where the Landlord is taking in a lodger who will live in the property on a regular, but part time, basis.  

This Licence has been updated to comply with the Tenant Fees Act 2019 (‘TFA’) which affects Licensors in England.

The part-time arrangements can be specified in the “Permitted Times” section on the first page of the Licence. The most common arrangement will be a Monday to Friday licence for a person who works a long way from home and who needs accommodation during the working week. However, the combination of days and hours can be adjusted to suit the circumstances.

The Licence gives the lodger the use of a bedroom and rights to use other parts of the house (or flat) such as the kitchen, bathroom, corridors, staircase and, optionally, the living room. The lodger is to pay a monthly Licence Fee which is stated to be inclusive of Council Tax. The lodger must also pay a fair proportion of utility bills. 

Under the TFA, Licensors in England must only charge ‘permitted payments’ as defined by the TFA or face financial penalties (and subsequent offences could result in a criminal offence).  ‘Permitted Payments’ includes rent, tenancy deposit, council tax, utilities, tv licence and default fees (for late payment of rent and replacement of a lost key/security device, where required under a tenancy agreement). 

The costs of cleaning the shared areas of the house can only be charged if these costs are included in the Licence Fee.If the lodger wishes to have his own Room cleaned this should be arranged and paid for separately.

Under the TFA, Licensors cannot require a Licensee to pay for a professional clean at the end of the licence as this is a prohibited payment under the TFA.Licensors can require Licensee’s to clean to a professional standard.

Under the TFA, Landlords can only charge interest for late payment if the Licence Fee is more than 14 days overdue.  The rate of interest must not exceed 3% above the Bank of England’s base rate.

The Licence has an optional clause which provides that the Landlord will not enter or use the lodger’s room outside the Permitted Times (i.e. when the lodger is not living there) without the lodger’s consent. It may be that the Landlord requires use of the room during these times, e.g. because the Landlord needs to accommodate weekend visitors; if so, this clause could be amended to suit the Landlord’s requirements.

The licence will run for a fixed term (the Licence Period) but can be brought to an end early by either party giving notice as set out in clause 4. Landlords might prefer to keep the Licence Period fairly short (e.g. a few months) and then renew the Licence if the arrangement is working well. The other option is to have a longer Licence Period and then terminate the Licence if circumstances change.

This Licence does not provide for the lodger to pay a deposit. Note that, if the Landlord does take a deposit, the deposit will not need to be protected in a Tenancy Deposit Scheme. Use of such Schemes is compulsory only for deposits taken from assured shorthold tenants. However, the Landlord may prefer to use a Tenancy Deposit Scheme as a matter of good practice.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Licence to Occupy a Room in the Landlord’s Home (Part Time) is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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