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Appointment Documents for Non-Executive, Alternate & Associate Directors

July 2014
Not all directors are part of a company’s executive team. To complement and assist the work of a company’s executive board, non-executive, alternate and associate directors can all play an important part in the smooth running of a SME business. With this in mind, we have updated and refreshed our resources for directors with a specific focus on the letters, contracts and accompanying documents needed for the appointment of Non-Executive, Alternate and Associate Directors.

The Companies Act 2006 has no exhaustive definition of a “director”. Therefore whether or not a person is a director at law depends not so much on his/her title as the role that he/she plays. We have therefore refreshed our existing documents looking at three distinct roles outside the scope of an executive director.

• A non-executive director – appointed for their expertise and usually acts as a part-time mentor or supervisor. We have updated our letter of appointment and added a brand new contract of appointment and letter of resignation for a non-executive director;

• An alternate director who acts in place of a director during a temporary period of absence. We have refreshed our letter of appointment; and

• An associate director who is not in the strict legal terms a director at all, rather a senior manager and a director of purely internal significance. We have refreshed our letter and board minutes of appointment.

This folder contains the contracts and letters of appointment (and resignation), board minutes, and Companies House forms you may need in relation to the appointment or retirement of these directors. This folder has been written with company secretaries, company directors and HR professionals in mind, all of whom may be involved in the recruitment and appointment of these directors.

The contents of this Newsletter are for reference purposes only and do not constitute legal advice. Independent legal advice should be sought in relation to any specific legal matter.

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