GDPR-Compliant Privacy Notice for Tenants, Residents and Guarantors

GDPR Privacy Notice for Landlords

PROP.RES.203

This GDPR-compliant privacy notice should be given to potential and actual tenants, residents and guarantors to provide information about how their personal data will be used. 

The General Data Protection Regulation (GDPR), which came into force on 25 May 2018, requires landlords to be transparent about the personal data that they hold and how it is used. The GDPR requires landlords to provide the following information to tenants, residents and guarantors at the point that data is collected from them:

• the landlord’s identity and contact details;

• the purposes for which the personal data will be processed, as well as the legal basis for the processing;

• if the landlord is relying on its legitimate interests as the lawful condition for processing, what those legitimate interests are;

• the recipients or categories of recipients of the personal data;

• any transfer of the data outside the European Economic Area and the basis for such transfer;

• the period for which data will be stored, or the criteria used to determine how long data will be retained;

• the individual's rights to subject access, rectification or erasure of personal data, and the right to restrict processing or object to processing;

• where data is obtained from a third party, the source of the data, including if it came from publicly accessible sources.

This privacy notice lists the types of information a typical landlord will collect and specifies the third parties with whom personal data is likely to be shared. Landlords should amend the template as necessary to reflect their own practices.

For guidance and more detailed background information on the GDPR, please refer to our GDPR Guidance Notes for Landlords.

This GDPR Privacy Notice for Landlords is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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