Regular Ordinary Meeting Board Minutes (ESG version)

Companies can use ordinary regular board meetings to discuss ongoing matters related to the company.

Directors will make decisions about the day-to-day management of a company and will usually meet monthly or quarterly to discuss these matters.

This may include a discussion of the company’s activities and performance, the business outlook, and sales and marketing initiatives.

Use these minutes for regular board meetings that include ESG considerations

This template is based on the standard format board minutes for regular ordinary meetings and has been adjusted to include environmental, social & governance (ESG) factors.

How these minutes differ from process-specific board minutes

These board minutes are different to board minutes that relate to specific corporate processes (for example, the recommendation and payment of a dividend) or the approval of key business decisions (for example, the acquisition of a new business).

In contrast, these minutes reflect how a company and business operate day to day and the ongoing review and decisions that need to be considered and made.

Considering ESG as a routine agenda item

Companies may want to think about whether, as a matter of routine, ESG matters should be considered and referenced in these board minutes.

Given the increasing importance of ESG and sustainability, it may be necessary for companies to give thought to how ESG affects the decisions it is making going forward.

This will vary from company to company commensurate with its size and sector focus and the relative importance of ESG to the business in question.

Format and decision-making

There is no set format for board minutes, and these minutes can and should be adapted to suit each company’s specific needs and processes of approval.

Any decisions made at a board meeting are normally taken by simple majority, with voting on a show of hands.

However, the company’s articles of association must always be checked.

Regular Ordinary Meeting Board Minutes (ESG version) is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.