This Commercial Property Lettings Agency Appointment Form (Letting & Management Service) can be used to create a contract between a commercial property lettings agency and a landlord. The form is completed and signed by the Owner of a property who wishes to appoint an Agent to market the property and manage it once a lease or licence to occupy has been granted. The Agent also signs to acknowledge the appointment.
The Appointment Form, in conjunction with the Commercial Lettings Agency Terms and Conditions (Letting & Management Service), creates a contract between the Agency and the Owner. The Appointment Form and Terms and Conditions can be displayed on the Agency’s website but should also be provided to the Owner in hard copy.
This version of the Appointment Form should be used where the Agency will be providing a “fully managed” service, i.e. dealing with day to day management of the property, as well as marketing it for rental. If the Owner is to manage the property, the “Letting Only” version of the Appointment Form should be used instead.
The Appointment Form contains fields for the Agent’s details, the Owner’s details and a description of the property. Details of the agency arrangements are also captured: the agency start date and fixed term, the Letting Commission and Management Commission and target rent. Under the RICS Professional Statement 'Service charges in commercial property (1st edition)' RICS members or firms regulated by RICS, must charge management fees (for administering the services comprised in the service charge) on a fixed price basis.
By signing the form the Owner confirms that there are no restrictions (such as planning control, mortgage conditions or restrictions in the title deeds) that prevent the property being let. Owners should investigate these matters before entering into a contract with an Agency.
Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.
This Commercial Property Lettings Agency Appointment Form (Letting & Management Service) is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.
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