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Companies House Forms for Charitable Companies

Use this section if your charity is a company limited by guarantee and it needs to notify Companies House of a routine change. Because a charitable company is registered at Companies House, company law requires it to file the same forms as any other company when its officers or registered details change, in addition to its reporting to the Charity Commission.

Which form do I need?

When a trustee, who is also a director, is appointed or leaves, the company files form AP01 or TM01. The CHF - AP01 – Appointment of Trustee/Director of Charitable Company Limited By Guarantee and the CHF - TM01 – Termination of Appointment of Trustee/Director of Charitable Company Limited By Guarantee cover these events. If the company has a secretary, the CHF - AP03 – Appointment of Secretary of Charitable Company Limited By Guarantee and the CHF - TM02 – Termination of Appointment of Secretary of Charitable Company Limited By Guarantee do the same for that role.

If the registered office moves, use the CHF - AD01 - Change of Registered Office Address for Company Limited by Guarantee (Charity). If the company wants to keep its statutory registers somewhere other than its registered office, the CHF - AD02 - Notification of Single Alternative Inspection Location (SAIL) for Company Limited by Guarantee (Charity) and the CHF – AD03 Change location of records of charitable company limited by guarantee to SAIL deal with that.

Every company must also confirm its details to Companies House at least once a year. The Confirmation Statements of a Charitable Company Limited By Guarantee covers that annual filing.

The internal minutes and resignation letters that go with an appointment or resignation are in the Appointments and Resignations: Corporate Charities section.

Companies House Forms for Charitable Companies is part of Charity. Just £38.50 + VAT provides unlimited downloads from Charity for 1 year.

Frequently Asked Questions

A trustee is joining or leaving our charitable company. Which Companies House form do we file and when? +
AP01 for an appointment, TM01 for a departure, each within 14 days of the change. Trustees of a CCLBG are directors, so the ordinary director forms apply, and since November 2025 a new trustee must verify their identity for the appointment to proceed. Also tell the Charity Commission through your annual return or its trustee update service. The completed-example AP01 and TM01 forms here show the CCLBG-specific entries.
How do we change our charitable company's registered office? +
Board approval, then form AD01 or the online equivalent, including the statement that the new address is appropriate: somewhere documents will reach a person acting for the charity and delivery can be acknowledged. The change takes effect when Companies House registers it. Stay within your jurisdiction of incorporation and update your stationery and website afterwards. The completed-example AD01 for a guarantee company charity is in this section.
What is a SAIL address and would our charity ever need one? +
A single alternative inspection location: an address other than your registered office where statutory records can be kept and inspected. The register of members must be kept at your registered office or a SAIL and, since companies stopped having to keep their own registers of directors, secretaries and PSCs on 18 November 2025, it is the record most charitable companies keep there, although other company records that must be open to inspection can be kept at a SAIL too. It suits charities whose registered office is an accountant's address while records live elsewhere. Notify the location with AD02 and move records there with AD03; both example forms are here.
Do we still need these paper forms if we file online? +
Online filing is faster and Companies House prefers it, but the completed-example forms remain useful in three ways: they show exactly what information each filing needs before you start, they cover the cases where paper is still used and they document internally what was filed and when. Treat them as preparation sheets for the online process. Each example in this section is completed for a charitable company so the entries translate directly.
Is the confirmation statement different for a charitable company? +

Same statement, same 50 pound online fee, same 12 month plus 14 day cycle, with charity-flavoured content: your trustees appear as directors, your members are guarantors rather than shareholders and PSC information reflects the guarantee structure. Since November 2025 it is also the compliance moment for trustee identity verification. The Confirmation Statements guidance for CCLBGs here translates each section of the form into charity terms.

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