Independent (Company) Nail Technician (Chair Rental) Agreement

Independent (Company) Nail Technician (Chair Rental) Agreement


In many businesses, particularly those associated with hair and beauty, chair rental agreements, whereby the hairdresser, therapist, or technician is independent (i.e. not an employee of the salon) and pays a fee to a salon in order to use their premises and equipment, are popular.

This document is in compliance with the GDPR (General Data Protection Regulation).

This Independent (Company) Nail Technician (Chair Rental) Agreement is designed for use by an independent nail technician’s personal service company which is to enter into an agreement with a salon in order for him/her to use the equipment and premises of the salon.

This template aims to help reduce the risk that in reality, the technician carrying out the work through his/her personal service company is deemed to be an employee rather than a self-employed contractor.

Nevertheless, he might still be treated as an employee by HMRC, a tribunal, or any other body, and legislation (such as IR35, agency worker or other rules) might still apply in a way which adversely impacts the technician’s or his/her company’s legal, tax or NIC position. Whether that is so will depend not just on what is contained in this contract but also on all other circumstances. Those circumstances may include the way in which the contract is implemented, and all other arrangements between the company, the salon and the technician.

HMRC provides some guidance on its website about employment, sole traders, self-employment, IR35, and agency workers. Its decisions on these points are often based on a “balancing exercise” in which it gives weightings to various factors. However, neither the HMRC guidance nor case law are sufficiently precise to enable anyone to predict how in any particular case the “balancing exercise” would be carried out or what HMRC’s conclusion would be about that particular case. For that reason we recommend that, before you decide to use or adapt this template, you take professional advice in relation to your particular circumstances as to any impact on the service company and the technician of employment law, tax, and NIC.

A carefully worded agreement ensuring the independence of the personal service company is still a key starting point. Unlike an employee, the company is an independent contractor which is free to provide any suitably qualified person (rather than only the technician) to carry out the work, it is free to determine when and how work is completed (subject of course to the salon’s requirements), and it is free to take on other clients.

Under the terms of this chair rental agreement payment to the salon takes the form of a standard fee plus a percentage of the technician’s service company’s takings. Optional clauses in this contract also allow the technician’s service company to provide services to the salon’s own clients. In this case, the clients would pay money directly to the salon with the salon then paying a percentage to the technician’s service company.

The agreement is written in such a way that there is a clear distinction between the technician’s service company’s clients and the salon’s clients. In addition, the technician’s service company is prevented from soliciting the salon’s clients. Optional elements within the contract allow this provision to be ‘softened’ or ‘toughened’ as appropriate.

This template is suitable to use only where the technician is operating through a personal service company but we have also included in this subfolder a version of this contract (the Self Employed Nail Technician (Chair Rental) Agreement) where the technician, as a sole trader, enters into the agreement with the salon as a self-employed individual rather than through a personal service company.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Independent (Company) Nail Technician (Chair Rental) Agreement contains the following clauses:

1. Definitions and Interpretation
2. The Technician’s Services
3. Nature of the Services
4. Status of the Technician
5. Consideration
6. Technician’s Indemnity
7. Salon’s Indemnity
8. Liability
9. Termination
10. Data Protection
11. Nature of the Agreement
12. Severance
13. Notices
14. Alternative Dispute Resolution
15. Law and Jurisdiction

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