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People, Volunteers and Premises

Public Health and Return-to-Work Documents

Use this section if a public health emergency, such as a pandemic, requires your charity to manage the return of staff, volunteers and visitors to its premises. The documents were developed for the coronavirus pandemic and are drafted so that they can be adapted to any similar situation in which a charity has to assess and control the risk of infection in its workplaces.

Which risk assessments are included?

Employers have a general duty to assess risks to the health and safety of the people affected by their activities. A public health emergency is a risk like any other. The Public Health Emergency Return to Work Charity Blank Risk Assessment Form is a template for recording the assessment. The Public Health Emergency Return to Work Charity Office Example Risk Assessment Form and the Public Health Emergency Return to Work Charity Shop Example Risk Assessment Form are completed examples for two common types of charity premises, showing the kind of hazards and controls to consider.

How are daily health declarations and attendance recorded?

The Public Health Emergency Daily Health Declaration Email for Staff, Contractors Volunteers and Visitors (Charity) is a message asking everyone attending the premises to confirm each day that they are fit to attend. The Public Health Emergency Daily Health Check Declaration and Attendance Record (Charity) is the record of those confirmations and of who was on site.

Public Health and Return-to-Work Documents is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.

Frequently Asked Questions

What are our charity's duties to staff and volunteers during a public health emergency? +
The same health and safety duties that always apply, intensified: assess the risks to everyone your operations affect, staff, volunteers, contractors and visitors, act on the findings and record significant findings if you have five or more employees. Volunteers count within your duty of care even though they are not employees. The templates here support that assessment and the day to day control measures during an emergency period.
Do we need a separate risk assessment for our charity shop compared to our office? +
Yes, because the risks differ: a shop has public footfall, donated goods handling and volunteers on tills, while an office risk profile is contact between known staff. One generic assessment covering both is the common audit failure. This section provides a blank form plus two worked examples, one for a charity office and one for a charity shop, so each site's assessment starts from a realistic model rather than a blank page.
Can we require people to confirm they are symptom-free before entering our premises? +
Yes, as a proportionate control during a declared emergency, applied consistently and handled as personal data. A daily declaration asking staff, contractors, volunteers and visitors to confirm they are symptom-free is a reasonable control measure flowing from your risk assessment. Health information is special category data, so collect the minimum, state the purpose, restrict access and set a short retention period. The declaration and attendance record templates here are built that way.
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