Business Hospitality and Gifts Policy Template

Hospitality and Gifts Policy

BS.POL.02
This Hospitality and Gifts Policy has been created to operate as a facet of the Ethical Policy, although it can just as easily be adopted and used on its own.

This policy emphasises the importance of instilling an anti-corruption culture in the company in order to move closer to compliance with the new Bribery Act 2010.

Conflicts of interests affecting employees are damaging to a company’s image, potentially leading to accusations of corruption and impropriety. In such situations the mere perception of wrongdoing can cause huge embarrassment, regardless of whether such accusations prove to be well founded or not. The operation of a clear and unambiguous policy on corporate hospitality and gifts helps to prevent such potentially embarrassing situations arising. By drawing the attention of employees to the actual or perceived conflicts of interest that can arise as a result of accepting various gifts or hospitality, employees are much more likely to consider the implications of such offers before conflicts can occur.

Not only does an effective policy protect the company from embarrassing accusations of malpractice, but it can also protect employees individually from such complaints. Further, it helps to assure clients and suppliers that they are dealt with equally and fairly by the company, which is particularly important where any sort of bidding or tender processes are used.

This document is duplicated in the Employment folder in the Employment Policies and HR Forms group, in Bribery Act Documents.

This Hospitality and Gifts Policy contains the following sections:

1. Introduction
2. Receiving Gifts
3. Hospitality
4. Hospitality and Gifts Register
5. Breach of this Policy

This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

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