Health and Safety Workplace Maintenance and Facilities

Maintenance of Premises and Facilities


The workplace (which includes premises, access, egress, mechanical ventilation systems and certain equipment and devices) must be cleaned and maintained in a safety-efficient state and kept in working order and good repair. The equipment and devices which must be maintained are items in which a fault is liable to result in a failure to comply with any of the Workplace (Health, Safety & Welfare) Regulations 1992.

Examples include emergency lighting, fixed equipment used for window cleaning, toilet flushing mechanisms and many other items. Equipment and devices covered by these regulations will vary from workplace to workplace. Employers should identify relevant items as part of their risk assessments. This involves listing any items that are critical to meeting the requirements on the following matters:

The Premises

  • condition of floors and traffic routes;
  • falls or falling objects;
  • windows and transparent or translucent doors, gates and walls;
  • windows, skylights and ventilators;
  • window cleaning;
  • organisation of traffic routes;
  • doors and gates;
  • escalators and moving walkways.

    The Working Environment

  • ventilation;
  • indoor temperature;
  • lighting;
  • cleanliness and waste materials;
  • room dimensions and space;
  • workstations and seating.

    Welfare And First Aid

  • sanitary conveniences;
  • washing facilities;
  • drinking water;
  • accommodation for clothing;
  • facilities for changing clothing;
  • facilities for rest and eating meals.
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