Hotel Terms and Conditions

Hotel Terms and Conditions (B2C)

BS.TC.06

These Hotel Terms and Conditions are designed for use by hotels providing a standard range of services (i.e. accommodation, food and drink). Key aspects of such businesses are covered including booking, fees and payment, cancellations and rules of the establishment.

These terms of business assume that your hotel offers promotional rates (for example, discounts for booking early and paying in advance). Additional payment terms are incorporated to cater for such rates.

Designed with flexibility in mind, these terms of business contain a number of optional provisions addressing matters such as charges for late cancellations or no-shows; the provision of smoking rooms; and parking facilities.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected to ensure that they are compatible with one another. Unused options should be removed from the document. Clause cross-references may require updating.

These terms should be used only where the hotel’s customer is a “consumer” as defined in the Consumer Rights Act 2015 (i.e. an individual who receives services for his/her personal use and for purposes wholly or mainly outside the purposes of any business of that individual or another). The terms are suitable for use where the contract is an “on premises”, “off premises” or “distance” contract as defined in the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013. The Regulations require you to supply certain information to customers who are consumers before you accept their booking. The Regulations do not confer on the customer rights to cancel his/her booking where the service to be provided is the supply of accommodation (rather than some other type of consumer service), but we have included a right to cancel (in Sub-clause 4.1) up to a stated period (typically 24 or 48 hours) before the agreed check-in date and time. However, this right to cancel will not be available if the customer has paid some time in advance at a promotional rate (i.e. less than the rate applicable to payment on check-out (or, if agreed, on check-in).

This document has been updated to take full account of the Consumer Rights Act 2015 and the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013.

This template is not suitable and should not be used where the hotel's customer is not a "consumer". For that case, we have provided in this subfolder an alternative set of terms and conditions, the Hotel Terms and Conditions (B2B), which should be used instead.

This document duplicates the Hotel Terms of Business (B2C) (also updated) available in Service Agreements > Services Business Terms.

These Hotel Terms and Conditions contain the following clauses:

1. Definitions and Interpretation

2. Bookings and Reservations

3. Fees and Payment

4. Cancellations

5. Check-in and Check-out

6. Hotel Rules

7. Food and Drink

8. [Car Parking Facilities]

9. Disabled Customers

10. Limitation of Liability

11. General

12. Data Protection

13. No Waiver

14. Severance

15. Law and Jurisdiction

This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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