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Security Contracts and Terms & Conditions

January 2012

Security is a serious business, both for clients and service providers. Ensuring that you have the correct contracts in place is an important step when establishing a business relationship for the provision of security services.

New to the Business portfolio this month is a series of new documents specifically tailored to the security industry including contract templates and standard terms of business.

New Security Agreements

Simply-Docs’ standard service agreements have long been among our most popular documents. These templates are now being expanded upon with new documents for specific sectors. We begin this month with agreements for door supervision and manned guarding.

Our new security service contracts contain detailed provisions addressing the provision of the security services in question, insurance, liability and sub-contracting alongside a range of standard contractual provisions including payment and confidentiality.

Of central importance in this range of documents is the attention paid to the all-important Security Industry Authority (“SIA”) licencing requirements. Not only must the service provider be licenced but so must any sub-contractors appointed by them.

The Door Supervision Service Agreement has been designed for use by both individuals and larger business providing door supervision services to (typically) licenced establishments. The Manned Guarding Security Service Agreement has been designed with a broader range of services in mind and may be applied to, for example, building site security or building security.

Each document has two versions with differing provisions for insurance. In the security sector it is common to use sub-contractors. In some cases, the main contractor may take out insurance which covers their sub-contractors as well as themselves. In other cases, sub-contractors may be required to take out their own insurance. Each document therefore has two flavours – one under which the service provider will insure their sub-contractors; the other under which sub-contractors must insure themselves.

New Terms and Conditions

Having a contract ready and waiting is all well and good, but in many cases potential clients will want to get a clear idea of the terms of that contract before committing to anything. Alongside our new security service agreements, therefore, a series of counterpart terms and conditions (or standard terms of business) have been created. These documents mirror the terms of the agreements and are ideal for publishing on your website or sending out with a quotation for services.

New Sub-Contractor Agreement

To complete the set, a new Security Sub-Contractor Agreement has been created. In addition to the elements familiar from our standard sub-contractor agreements, this document contains tailored clauses for key matters including insurance and SIA-Licensing – designed to be directly compatible with the terms of our security service agreements.

The contents of this Newsletter are for reference purposes only and do not constitute legal advice. Independent legal advice should be sought in relation to any specific legal matter.

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