Copyright Protection Cease and Desist Letter Template

Copyright Cease & Desist Letter

BS.IP.EN.CD.01

This Copyright Cease and Desist Letter (also known as a “letter of claim” or a “letter before action”) is designed for use as a first step when enforcing intellectual property rights. If you or your business becomes aware that another party is infringing your copyright, action should be taken quickly once you are in possession of all the relevant facts. The key value of a cease and desist letter is that it puts an infringer on notice that their activities are known and aims to resolve the matter without recourse to costly and potentially time-consuming litigation.

This document has been updated to better conform with current best practice. It is more detailed than its predecessor, particularly with respect to the information required from you when filling in the prompts for information. Great care should be taken when providing such details.

Due to the risk of threats actions being sought against would-be IP claimants, it is very important that this letter should not be used in relation to any rights other than copyright (for example, some claims in copyright may also relate to a registered design). If the alleged infringement covers multiple IP rights, is in any way unclear or uncertain, legal advice should be sought before taking any steps.

When providing details and evidence of the alleged infringement, it is important to strike a balance between providing enough detail to support the allegation, but not so much that information is revealed that would place the accuser at a disadvantage. Evidence of infringement may include – to name but a few examples - specimens, photographs, marketing materials and other documents.

Having set out the details of the owner’s copyright and the alleged infringement, a series of undertakings required of the recipient is provided. Of these, the second requires information from the infringer designed to enable the accuser to calculate what sums may be due to them to compensate for the infringement (a subsequent undertaking requires the infringer to pay such sums). It is important to note that what is sought will vary depending upon the circumstances. In some cases, a full account of profits may be desirable. On the other hand, for lesser infringement, it may be preferable to agree upon a smaller sum in the interests of concluding matters quickly and amicably without resorting to further legal action. Once again, where there is any doubt or disagreement, seeking proper legal advice is urged.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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