Office Risk Assessment Sheet

Office Equipment Risk Assessment Form – Copier Printer

HS.EMP.09

This Office Copier Printer Equipment Risk Assessment Form can be used to manage the hazards presented by the use of desktop printers, either laser or inkjet, and stand-alone photocopier machines. Many of the hazards coming from the use of these machines are easily overlooked – trailing cables to a photocopier are a regular feature. Using this form can help you see the obvious hazards you simply may not have seen before. 

This Office Copier Printer Risk Assessment Form (Example) has been filled in to illustrate the sort of issues that may need consideration when carrying out an office risk assessment on your office photocopier or printer.

Carrying out an Office Risk Assessment is an important part of managing risks around the workplace. The purpose of this worked example is to give the employer a helping hand in how to see the workplace when doing an Office Printer or Copier Risk Assessment. For more general advice on completing risk assessments please look at our Guidance Notes on Completing Risk Assessments.

As this example Office Risk Assessment – Copier Printer draws on a variety of real life situations, some of the hazards identified may be relevant for the business, others may not. Likewise, with both the “existing controls” and the “further controls/actions” needed; some may apply and others will not. How the control measures differ will depend entirely on the relevant company’s current health and safety procedures, but those shown provide an idea of how they could work.

Please be aware that carrying out the Risk Assessment is not a stand-alone task. Rather it should be the first step in helping to ensure that the workforce (and anyone else who may be affected) is as safe as reasonably practicable.

This Office Printer/Photocopier Risk Assessment Form (Example) template is in fixed field format and contains macros. All macros are virus free. Always click "enable" if an automatic pop-up appears. The template can be unlocked by clicking on the "Padlock" icon on the tool bar. For further information on Macros and "Padlock" please refer to the Help section.

Once you have purchased access to the Health and Safety Document Folder click on the “Download Document” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

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