Following the introduction of the Corporate Insolvency and Governance Act
2020 (the Act) on 26th June 2020, temporary changes have been
made to certain corporate governance aspects of company law and
specifically the introduction of greater flexibility for companies as to
how they conduct general meetings. In addition, the Companies etc. (Filing
Requirements) (Temporary Modifications) Regulations 2020 (the Regulations)
came into force on 27th June 2020 and allow for the temporary
extension to certain filings at Companies House. More details can be found
During the COVID 19 pandemic it is particularly important that there should
be a written record of any decisions made or matters considered by company
This template letter provides such a written record from company directors
to the company secretary or administrator in relation to the Act and
Regulations and specifically in relation to instructing the secretary or
administrator to make the necessary changes to any notices and/or documents
that relate to general meetings (including proxy forms) and Companies House
filings. This will be particularly important if the company uses a third
party to provide company secretarial/administrative services to it.
This letter is only relevant for private limited companies and does not
consider aspects relevant to public companies nor to the insolvency related
provisions under the Act. These are specialist areas and independent legal
advice should be sought.
This template should only be used for the period during which the
provisions as they relate to the Act and Regulations, are valid. These
provisions may be extended by secondary legislation depending on the COVID
19 pandemic by blocks of three months up to 5th April 2021.
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