Letter Advising an Employee that a Formal Grievance has been Raised Against Them Template

Letter Advising an Employee that a Formal Grievance has been Raised Against Them

EMP.GRIEV.10
This letter advising an employee that a formal grievance has been raised against them should be used to advise an employee that another employee has raised a formal grievance against him or her. It sets out details of the grievance and advises the employee that an investigation will now be carried out. If serious allegations of misconduct have been made, it may be appropriate to suspend the employee on full pay.

The employer should carry out the formal investigation without delay. It is essential that the employee should be fully informed of the allegations against him or her and be given the opportunity to put forward his or her case in response.

This letter takes account of the ‘ACAS Code of Practice on Disciplinary and Grievance Procedures’. In handling a grievance, employers should be aware that if a tribunal upholds a complaint by an employee in a situation where the code is relevant, and it is found that either side unreasonably failed to comply with one or more of the code's requirements, the tribunal can, as a result, adjust compensation by up to 25%, either up or down.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

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