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Generative AI Usage Policy


Generative AI usage in business is growing rapidly and was unheard of until quite recently. Generative AI is a form of artificial intelligence which uses un-supervised and semi-supervised algorithms to create new content. This type of AI will be “trained” on a range of training data, typically of the same type that it will be used to create. A generative AI tool designed for image creation, for example, will be trained using datasets consisting of thousands of images “scraped” from the internet or other sources.

Generative AI has many possibilities and opportunities for businesses of all sizes, but it is not without its risks. While AI in general is not currently subject to much specific legislation and indeed the UK Government’s current plans for AI regulation are largely hands-off, generative AI use does intersect with other areas of law and regulation, not least intellectual property and data protection.

This Generative AI Usage Policy has been created to assist businesses in setting out rules and guidelines to govern the use of generative AI by employees and others working on their behalf.

Care and due diligence must be exercised when using Generative AI to avoid the risks associated with its use including those relating to the misuse of personal data and confidential information; intellectual property infringement and ownership; accuracy; misinformation; disinformation; and discrimination.

Generative AI is an emerging technology that is in a rapid and constant state of flux. So too is its use in business. This policy template is not intended to be an exhaustive set of rules and regulations that will fit all use cases. Instead, it is intended to be a starting point for businesses exploring new Generative AI technologies and applications that wish to create their own policy. It is intended to be a “living document” and the template itself will be reviewed and updated as this area of technology and business continues to develop and best practices begin to emerge.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Generative AI Usage Policy contains the following sections:

1. Introduction
2. Scope
3. Principles of Generative AI Application
4. Evaluation & Approval of Generative AI Tools and Approved Tools
5. Appropriate and Approved Use of Generative AI Tools
6. Data Protection
7. Confidentiality
8. Security
9. Intellectual Property Rights
10. Identifying and Mitigating Bias in Outputs
11. Verifying Accuracy of Outputs
12. Transparency
13. Training
14. Reporting Misuse or Concerns and Referring Questions]
15. Implementation of Policy

This Generative AI Usage Policy is unlocked and in .doc format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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