GDPR-Compliant Privacy Notice for Landlords, Tenants, Residents and Guarantors.

GDPR Privacy Notice for Residential Lettings Agencies

PROP.RLA.04

This GDPR-compliant privacy notice should be given to potential and actual landlords, tenants, residents and guarantors to provide information about how their personal data will be used.

The General Data Protection Regulation (GDPR), which came into force on 25 May 2018, requires residential lettings agencies to be transparent about the personal data that they hold and how it is used. The GDPR requires that letting agents provide the following information to landlords, tenants, residents and guarantors at the point that data is collected from them:

• the letting agent’s identity and contact details;

• the purposes for which the personal data will be processed, as well as the legal basis for the processing;

• if the letting agent is relying on its legitimate interests as the lawful condition for processing, what those legitimate interests are;

• the recipients or categories of recipients of the personal data;

• any transfer of the data outside the European Economic Area and the basis for such transfer;

• the period for which data will be stored, or the criteria used to determine how long data will be retained;

• the individual's rights to subject access, rectification or erasure of personal data, and the right to restrict processing or object to processing;

• where data is obtained from a third party, the source of the data, including if it came from publicly accessible sources.

This privacy notice lists the types of information a typical letting agent will collect and specifies the third parties with whom personal data is likely to be shared. Letting agents should amend the template as necessary to reflect their own practices.

For guidance and more detailed background information on the GDPR, please refer to our GDPR Guidance Notes for Residential Lettings Agencies.

This GDPR Privacy Notice for Residential Lettings Agencies is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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