This GDPR-compliant privacy notice should be given to potential and actual
landlords, tenants, residents and guarantors to provide information about
how their personal data will be used.
The General Data Protection Regulation (GDPR), which came into force on 25
May 2018, requires residential lettings agencies to be transparent about
the personal data that they hold and how it is used. The GDPR requires that
letting agents provide the following information to landlords, tenants,
residents and guarantors at the point that data is collected from them:
• the letting agent’s identity and contact details;
• the purposes for which the personal data will be processed, as well as
the legal basis for the processing;
• if the letting agent is relying on its legitimate interests as the lawful
condition for processing, what those legitimate interests are;
• the recipients or categories of recipients of the personal data;
• any transfer of the data outside the European Economic Area and the basis
for such transfer;
• the period for which data will be stored, or the criteria used to
determine how long data will be retained;
• the individual's rights to subject access, rectification or erasure of
personal data, and the right to restrict processing or object to
• where data is obtained from a third party, the source of the data,
including if it came from publicly accessible sources.
This privacy notice lists the types of information a typical letting agent
will collect and specifies the third parties with whom personal data is
likely to be shared. Letting agents should amend the template as necessary
to reflect their own practices.
For guidance and more detailed background information on the GDPR, please
refer to our GDPR Guidance Notes for Residential Lettings Agencies.
This GDPR Privacy Notice for Residential Lettings Agencies is in open
format. Either enter the requisite details in the highlighted fields or
adjust the wording to suit your purposes.
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