Venue Hire Contract Template

Venue Hire Agreement (B2C)

BS.EV.HIRE.01A

People frequently require the use of venues for hosting events and functions such as parties and wedding receptions. Owning and operating a venue is thus a business in itself.

This Venue Hire Agreement has been written to cover a wide variety of venues suited to an equally wide variety of events and functions. Detailed provisions govern key factors such as the customer’s use of the venue, the use of associated equipment and personnel, health and safety, and the conduct and order of guests.

This template has been reviewed and updated for compatibility with the Consumer Rights Act 2015 which entered into force on 1st October 2015.

It is important to note that this document is designed for use with private events and functions. Its terms are not suitable for business functions such as trade shows and converences. A specific agreement has been written to cater for such events.

A counterpart set of terms and conditions is also available.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Venue Hire Agreement contains the following clauses:

1. Definitions and Interpretation
2. Information About Us
3. The Contract
4. The Booking
5. Price and Payment
6. Use of the Venue
7. Health and Safety
8. Access to the Venue
9. Stewarding
10. Disability Provision
11. Good Order and Nuisance
12. Recording and Broadcasting
13. Films
14. Music
15. Catering
16. Licensing and Alcohol
17. Venue Personnel
18. Removal Following Event
19. Your Legal Rights and Problems with the Venue Hire
20. Our Liability and Insurance
21. Events Outside of Our Control
22. Rescheduling or Cancelling a Booking
23. Communication and Contact Details
24. Complaints and Feedback
25. How We Use Your Personal Information
26. Other Important Terms
27. Governing Law and Jurisdiction

and the following schedules:

1. Venue Hire Details
2. Hire Fees

 

This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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