Subject Access Request Form

Employee’s Subject Access Request Form


The Data Protection Act 1998 entitles individuals to find out what personal data a company hold about them, why they hold it and who the information is disclosed to. This right is known as ‘subject access’ and is set out in Section 7 of the Data Protection Act 1998.

There is no set format of a subject access request form and it simply needs to be made in writing. Having a template, however, may assist the process in being dealt with quickly and efficiently.

This Employee’s Subject Access Request Form deals with the following:
• Employee’s details;
• The information being requested;
• Proof of identity; and
• Fee (if applicable).

A "reasonable fee" may be charged for the supply of personal data, however, it should be noted that the statutory maximum fee that can be charged for dealing with a subject access request is £10. However, different fee limits apply where the request concerns ‘special cases’, such as health, educational or credit records.

A subject access request must be dealt with promptly and in any event within 40 calendar days of receiving it.

It is recommended that the detailed practices and procedures that a data controller establishes be discussed with unions and employees and staff should also be given training on appropriate use of personal data.

This document is in open format.

Once you have purchased access to the appropriate document folder, click on the “Download” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.