What is the Registered Office & what Company Records need to be kept there?

Company Registers & Records – What Must be Kept & Where?

CO.RR.01

This Company Registers & Records – What Must be Kept & Where to Keep Them? Guidance Note is a practical ‘how to’ guide setting out what registers and records the Companies Act 2006 requires private companies to keep as well as looking at a company’s registered office and SAIL where these registers are kept. 

The Companies Act 2006 requires that a company must have a registered office and that certain registers and records relating to the company, its members and directors must be kept and maintained there.

This guidance note is a simple user friendly guide to help company secretaries, finance directors and those tasked with the role of company administration, to familiarise themselves with the legal requirements involved in keeping, managing and maintaining these registers and records and covers the following areas:

• Maintaining the registered office – where should it be and what needs to be kept there?

• How to change the registered office address – procedures to follow and forms to file.

• SAIL – what is a SAIL (single alternative inspection location)?

• Registers and records – what needs to be kept, where and for how long?

• Access and inspection of records.

• A discussion of the registers of members, directors, directors’ residential addresses, secretaries, debenture holders and charges.

This document has been updated as of April 2016 to take account of the Small Business, Enterprise and Employment Act 2015 (“SBEE”). The SBEE has, amongst other things, made changes to legislation and procedure as it affects disputes relating to registered offices as well as the ability from June 2016 for private companies to keep certain information on the public register, instead of holding their own statutory registers. This guidance note has been updated to include reference to these procedures.

Note that this template does not deal with the register of people with significant control that companies are required to keep from 6th April 2016 onwards. We have a separate group of documents completely dedicated to PSC Registers with guidance and the documents you will require. These documents can be accessed here.

This document is in open format and once you have purchased access to the Corporate Document Folder click on the “Download Document” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

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