Notice of General Meeting
This Notice – General Meeting is to be used when the Directors have convened a General Meeting. The notice should specify the date, time and place of meeting and a general indication of business to be dealt with. It should also state that the meeting is a General Meeting.
Table A provides that only directors can call a General Meeting unless there are too few directors in the UK to make up a quorum - then any member can call one. Under the Companies Act 2006 and the Model Articles, a General Meeting can only be called by the directors. In both cases, directors must call a General Meeting if requisitioned by the holders of 10% of the paid up capital of the company (or 5% if it has been over 12 months since the last General Meeting).
14 days’ notice must be provided for a General Meeting (assuming the company's articles do not provide for longer) - unless all members agree a shorter notice period.
If the meeting is being convened to pass a special or extraordinary resolution, or a resolution for which special notice is required, these resolutions must be set out in full in the notice.
Notice will be invalid unless it contains enough detail to allow a reasonable shareholder to judge whether he needs to attend the meeting.
Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.
This Notice – General Meeting is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.
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