Notice of AGM COVID 19 version

The Corporate Insolvency and Governance Act 2020 (the Act) received Royal Assent on 26^th June 2020. One part of the Act is that temporary changes have been made to certain corporate governance aspects of company law and specifically the introduction of greater flexibility for companies as to how they conduct general meetings, including annual general meetings (AGMs).

Note that private companies are not required under the Companies Act 2006 to hold AGMs, however many may have provisions in their constitution requiring them to hold an AGM each year. This template notice only relates to such private limited companies that are required to hold an AGM.

Companies that are required by their own constitution to hold an AGM have the flexibility to hold these meetings virtually until 30 December 2020.

This template notice relates to the holding of an AGM in compliance with the Act, therefore during this period, notwithstanding anything to the contrary in the company’s constitution:

• the meeting does not need to be held at any particular place;
• the meeting, whilst it must be quorate, can be held without any number of those participating in the meeting being together in the same place;
• votes may be taken electronically (or by other means); and
• no member has the right to attend or participate in person.

This template should only be used for the period during which the provisions as they relate to annual general meetings under the Act, are valid. These provisions may be extended further depending on the COVID 19 pandemic.

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