Form of Proxy COVID 19 version

A Shareholders' Form of Proxy allows a member who cannot attend a meeting to appoint a proxy to vote in their place as permitted by section 324 of the Companies Act 2006. This particular form of template proxy has been adjusted to make provision for the Corporate Insolvency and Governance Act 2020 (the Act).

In light of the COVID-19 pandemic, one part of the Act is that temporary changes have been made to certain corporate governance aspects of company law and specifically the introduction of greater flexibility for companies as to how they conduct general meetings.

Companies that need to hold a general meeting have the flexibility under the Act to hold the meeting virtually.

This template form of proxy relates to the holding of a general meeting by a private limited company in compliance with the Act. Whilst members will still be able to appoint proxies, the proxy will not be able to attend and vote physically and must adhere to the same provisions as members in relation to virtual meetings and electronic voting.

This template should only be used for the period during which the provisions as they relate to general meetings under the Act, are valid. These provisions may be extended by secondary legislation depending on the COVID 19 pandemic.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

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