Template Board Minutes to Convene a GM COVID 19 version

Corporate Insolvency & Governance Act Board Minutes convening a General Meeting


The Corporate Insolvency and Governance Act 2020 (the Act) received Royal Assent on 26th June 2020. One part of the Act is that temporary changes have been made to certain corporate governance aspects of company law and specifically the introduction of greater flexibility for companies as to how they conduct general meetings.

Companies that need to hold a general meeting have the flexibility under the Act to hold the meeting virtually.

These template board minutes approve the convening of a general meeting in accordance with the Act.

Note that a general meeting during this period, notwithstanding anything to the contrary in the company’s constitution:

  • does not need to be held at any particular place;
  • whilst it must be quorate, can be held without any number of those participating in the meeting being together in the same place;
  • votes may be taken electronically (or by other means); and
  • no member has the right to attend or participate in person.

This template should only be used for the period during which the provisions as they relate to general meetings under the Act, are valid. These provisions may be extended by secondary legislation depending on the COVID 19 pandemic.

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