Gift Aid Declaration Form – Sponsorship

Sponsorship and Gift Aid Declaration Form

CO.CHA.12

A charity or CASC can give a copy of this Sponsorship and Gift Aid Declaration Form to a supporter to use where the supporter is participating in a fundraising event organised by the charity or CASC and he is seeking financial sponsorship from other individuals. This Form contains the necessary content to enable a charity or CASC to claim Gift Aid repayments on sponsorship amounts donated to it. 

The charity or CASC should customise the Form by inserting the necessary detail about the charity or CASC in its footer, and it may also add its logo at the top right.

Each sponsor will need to complete a row in the Form. Where he/she is a UK taxpayer, he/she can tick the Gift Aid box at the end of the row in the Form so that the charity or CASC can reclaim from HMRC the basic rate tax amount on his/her sponsorship donation.

When each sponsor has completed a row in the Form, the supporter should complete the remainder of the Form and return it to the charity or CASC with the sponsorship money he/she has raised from the event by means of sponsorship.

The Form serves not only as a Gift Aid Form, but also as a complete record of all Gift Aid and non-Gift Aid donations obtained, and all sponsors recruited, by the supporter.

If an individual is not being sponsored but is instead himself making a donation to the charity or CASC, the charity or CASC should not give this Form to him, but should instead give him/her a copy of, as applicable, either the accompanying Single Donation Gift Aid Declaration Form or the Multiple Donation Gift Aid Declaration Form.

The wording required by HMRC for this Gift Aid form changed from September 2015 but the previous version may be used until 6 April 2016. This new Sponsorship and Gift Aid Declaration Form is simpler than the previous version and it highlights the donor’s responsibility for any difference (in the relevant tax year) between the tax paid by the donor and the amount of Gift Aid claimed.

The actual wording required for the Form is shown in plain type, and guidance for any additional wording required is in italics.

Once you have purchased access to the appropriate document folder click on the “Download Document” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

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