Children’s Entertainer Agreement

This Children’s Entertainer Agreement is designed for use by an individual or company which provides any form of entertainment services for children at a party or other event. For example, the entertainer might offer a magic show or disco or might lead an art/craft or sports activity. 

This document can be used where the client is a consumer engaging the entertainer to provide services at a venue made available by the client (e.g. the client’s own home) or hired from a third party by the client for the occasion (e.g. a village hall). The document should not be used when the client booking the entertainer is a commercial entity, e.g. the client is a hotel booking an entertainer to entertain hotel guests' children, and/or where the entertainer also provides the venue, e.g. the entertainer offers a package booking comprising, say, a hall (rented by the entertainer from the Council), and catering and entertainment services).

This form of agreement can be used either as a standard form of contract for services for all clients generally or when offering services to a particular client. You will in either case need to edit the various clauses of the document as appropriate to reflect the particular services offered and the terms on which they are offered.

We have included provisions in the agreement to regulate various matters which might, if the agreement did not make the position clear, give rise to uncertainty or disputes. In particular, the document sets out obligations and responsibilities of the client and the limits on your responsibilities as provider of the entertainment. It also deals with, amongst other things:

• consumer rights
• information the client must fully and correctly provide before booking
• cancellation by you or the client in various circumstances
• changes requested to a booking after it has been made
• amendment of the amount of the entertainer’s fee where there are changes to a booking
• estimates of the number of children attending
• changes to fees if the actual numbers differ
• the age range of the children
• fees for time over and above the time booked
• form and content of the entertainment
• DBS checks
• use of electrical equipment
• outdoor entertainment
• timing of the entertainment
• facilities to be provided by the client.

The document refers in a number of places to a “Booking Form”, and we have included a template Booking Form in a Schedule which you can adapt to suit your own needs (or you might design your own booking form instead).

The Booking Form is designed to spell out the client’s requirements and help facilitate the booking process which would be as follows. When you receive an enquiry for your services, amend the agreement as necessary and send it to your client. They sign it at the very end of the document, and then return it. You then sign it just above their signature, and you send the client a signed copy of the agreement. The next step is to discuss and provisionally agree details for the booking, and you partially complete the Booking Form (as indicated in it) and send it back unsigned to the client. The client then completes the remainder of the Booking Form, signs it, and returns it to you to agree and countersign.

This document has been updated with a simplified data protection clause which refers to a separate privacy notice, removing references to specific legislation for ease of use. Full details of personal data use should be provided in that document. You might wish to use our standard Privacy Notice for this purpose: you can find it by clicking here.

The form of agreement contains a number of optional clauses and/or phrases. Optional phrases/clauses are enclosed in square brackets. These should be read carefully and selected so that they are compatible with one another. Unused options should be removed from the document.

This Children’s Entertainer Agreement contains the following clauses:

1. Definitions and Interpretation
2. Booking Procedure
3. Changes to Booking Details
4. Fees and Payment
5. Cancellation of Services and Consumer Rights
6. Further Details of Our Obligations and Rights Relating to the Services
7. Your Obligations
8. Events Beyond Our Reasonable Control
9. Limitation of Liability
10. Changes to Terms and Conditions
11. How We Use Your Personal Information (Data Protection)
12. Regulations
13. Information
14. Complaints and Feedback
15. Miscellaneous
16. Law and Jurisdiction

Schedule: [Privacy Notice and] Booking Form

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