Template Board Minutes - Standard Format

Board Minutes - Standard Format

CO.CA.MM.01
These Board Minutes – Standard Format can be used in conjunction with the other Board Minutes contained in the Simply-Docs Corporate folder or customised to suit the agenda of your meeting.

Under section 248 of the Companies Act 2006, every company must record minutes of all proceedings at meetings of its directors. The records must be kept for at least ten years from the date of the meeting. If a company fails to comply with this section, every officer of the company who is in default will be liable to a fine. The Chairman signs the minutes - they then become evidence of what occurred at the meeting. Where the minutes have been recorded and authenticated by the Chairman, the meeting is deemed to have been duly held and convened, all proceedings at the meeting are deemed to have duly taken place, and all appointments at the meeting are deemed valid. The obligation does not extend to sole directors but they should keep records of resolutions made as a matter of good corporate governance.

These Board Minutes – Standard Format contain optional wording to record the resolutions of a sole director.

These documents are in open format. The requisite details should be inserted into the highlighted fields or the wording can be adjusted to suit your purposes. Wording in square brackets is optional. If it is required, then the brackets should be deleted and the wording within them retained. If the wording is not required, then it can be deleted.

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